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A List of requirements for concert planning and concert running

1. TRAVEL

5 (five) airline tickets IN ECONOMY CLASS. London – Destination city – London.
Low cost Airlines are not acceptable. In CIS countries flights shall be serviced by airlines using modern airplanes.

THE PURCHASE OF ALL THE AIRLINE TICKETS WILL BE MADE BY THE TOUR MANAGER!!! A Money transfer to the Tour Manager for the airline tickets should be made in the individual manner in every specific case. It might be possible for the Event Manager to buy the airline tickets him/herself, but he/she can only do it with a prior approval of the Tour Manager of the Artist.

Additional expenses:
– visa fees (in case an entry visa for the Music Band is required), the cost of  the visas should be specified in the course of completion of the documentation package. Visa Payment terms should be discussed with the tour manager separately;

– in case of a flight cancellation or a delay in connection flights, a payment for the renewal of the airline tickets is required;

2. ARRIVAL – PICK UP – TRANSFERS

Three days before the departure of the Music Band a Representative of the Event Manager should provide the Tour Manager with a list of mobile numbers of  the Event Managers, the driver for the Music Band, the technical personnel who are responsible for the Concert, and other services representatives who help run the Concert.

A minibus for 5 people is required (Mercedes Vito or a similar vehicle, the passenger compartment shall be not smoky and equipped with a working AC and a working heater)
An experienced driver is required: calm, non-smoker, with a good style of driving, someone who doesn’t ask too many questions.

3. HOTELS

The place of residence should be a five-star hotel or a four-star hotel in exceptional cases (a choice of the hotel should be confirmed with the tour manager in advance). The hotel, including a private one, should have a high-level of service and it should be situated within the city, hotels in the countryside are not acceptable. The driving time from the hotel to the concert venue should not exceed 30 (thirty) minutes. WI-FI connection at a hotel room is a MUST.

ACCOMODATION

Note: There should not be any abnormal noises in a close proximity to the hotel or the hotel room of the Artist including engineering or construction works, repair works in other hotel rooms etc.

5 (five) single euro-hotel enhanced comfort rooms with double beds are required.
It may be desired to have all the hotel rooms allocated to the band on the same floor!

Every hotel room should have a hot water supply, as well as a 1 littre bottle of EVIAN or VITTEL (still), a TV set, WIFI

The hotel should meet all the European standards. In case the hotel does not comply with the above-mentioned requirements, the Artist has a right not to check-in and to leave the city and the country immediately.

The Event Manager is obliged to provide a web link for the hotel and photographs with the hotel’s interior before the hotel is booked.

Based on the passport information provided by the Tour Manager, the event Manager must book all the required hotel rooms in advance. Hotel room keys and a list of booked hotel rooms should be given to the Tour Manager on arrival to the hotel.

4.  CATERING

It’s necessary to grant a daily food allowance at a rate of 70 EUR per person per day to the Team of the Artist (5 people) Cash assets mentioned in this clause can’t be considered as part of the Artist’s fee and should be paid separately.

Arrival days and late departure days should also be covered. The daily food allowance money has to be given to the Tour Manager by the Event Manager on arrival to the city.

5. DRESSING ROOMS AT THE CONCERT VENUE

It’s necessary to provide one dressing room for the whole Music Band. The dressing room should be clean, secure and should have a lock. The dressing room should be situated on the same floor as the stage entrance. It must have a mirror, clothes rails, heaters/fans (for normal air temperature maintenance), a table, 4 chairs or one sofa. The dressing room should be well-lit. A Separate WC should be situated near the dressing room and have a hot and cold water supply. The access to the dressing room should not be through the audience hall.

The following items and products should be available in the dressing room:

– a coffee machine or freshly brewed coffee at any time.
– an electric kettle filled with water
– tea (black tea and green tea), sugar, lemons, milk
– still mineral water «Vittel» or «Evian»: 6 bottles (0,5 l each)
– 100% freshly squeezed juice (apple juice or orange juice – 1l)
– 2 bottle of champagne (brut!),
–  glasses – 5,
– cheese platter (mozzarella, maasdam, suluguni, brie),
– fish platter, charcuterie platter,
– sliced brown bread and white bread,
– fruit platter (apples, pears, bananas, grapes),
– cups – 5
– spoons, forks, a pocket pack of tissues, soap,
– a rubbish bin

Hot meals for 5 people are required after the show.

The dressing room key should be given to the Tour Manager on arrival to the concert venue.

6.  SECURITY

The Event Manager guarantees the security of the Artists throughout the whole time of the Concert and their presence at the concert venue as well. In case the Artists don’t feel safe during their performance, they have a right to leave the stage and the concert venue without further performing on stage and the further indemnity for an unfinished or a cancelled performance. Security personnel have no right to enter the dressing room.

Security officers should make sure that there are no unauthorized people at the sound check no matter what the layout of the venue is (no fence, roof etc.).

The Event Manager is responsible for making sure that there are no unauthorized people on stage and behind the curtain from the time of the Artist arrival to the concert venue and up until the start of the Concert, during the Concert and after the Concert until the time of the Artist’s departure.

7. DURATION OF THE PERFORMANCE

A delay in the start of the show should not exceed 15 (fifteen) minutes from the agreed time.

The duration of the performance will be agreed in advance and cannot be changed during the Concert.

The time of the performance can’t be split in two or several parts, only in exceptional cases with a prior approval of the Tour Manager.

8. COPYRIGHT DEDUCTIONS

All copyright payments should be made in the manner that is regulated by the local laws.